Starting a business in Dubai mainland can feel confusing. But when you break it down step by step, it becomes much easier. If you’re from Europe and planning a Dubai mainland company setup, this guide will help you move forward with confidence.
Why Dubai Mainland?
Dubai is not just about skyscrapers. It’s one of the best places in the Middle East for business. In 2023, the UAE ranked 16th globally for ease of doing business. The mainland allows you to do business in any part of Dubai and across the UAE. Unlike free zones, you’re not limited to one area.
But here’s the mistake many make: they jump in without knowing the process. That often leads to delays, fines, or wasted money. Let’s break it down simply.
Step 1: Choose Your Business Activity
This sounds basic, but it’s very important.
You can’t move forward until you know what your business will do. Will you open a retail shop? A consultancy? A restaurant? The Department of Economic Development (DED) has over 2,000 activities listed. Pick the one that fits your business best.
Choosing the wrong activity can cause problems later. If you offer a service that’s not allowed under your license, you could face fines.
Step 2: Pick the Right Legal Structure
Most foreign investors go with a Limited Liability Company (LLC). That’s because it allows full freedom in trading within the UAE.
Since recent updates, foreigners can own 100% of an LLC in most sectors. This makes the Dubai mainland company setup more attractive than ever before.
However, some sectors still need a local Emirati sponsor. Make sure to check what applies to your industry.
Step 3: Choose a Trade Name
This is your company’s name. It needs to follow some rules:
- It should match your activity.
- It can’t include religious terms.
- It shouldn’t copy another company’s name.
You will send this name for approval to the DED. Choose a simple, clear name that shows what you do.
Step 4: Apply for Initial Approval
Once you’ve chosen your activity and name, you apply for an Initial Approval Certificate from DED. This means the Dubai government has no objection to your business setup.
This is not your business license. It’s just a green signal to go to the next steps. You’ll still need approvals from other departments, depending on your business.
Step 5: Draft the MOA (Memorandum of Association)
Think of this as a rulebook for your company. It includes things like:
- How much capital the business has
- Who owns how much
- What powers each partner has
You must notarize this document through a legal translator and public notary.
Step 6: Find a Business Location
This is a big part of your Dubai mainland company setup. You must have a physical office to get your license.
There are many options:
- Shared office space
- Flexi desk
- Full office space
Choose one that fits your budget and business size. Dubai’s commercial rent prices vary. In popular areas, prices can be high. But affordable zones are available too.
Step 7: Get External Approvals if Needed
Some activities need extra approvals. For example:
- A restaurant needs approval from Dubai Municipality
- A legal consultancy needs approval from the Legal Affairs Department
Make sure to check what applies to your case.
Skipping this step can delay your process for weeks.
Step 8: Submit Documents and Pay Fees
Now, you collect all documents:
- Passport copies of owners
- Initial Approval Certificate
- MOA
- Tenancy contract for your office
- Any extra approvals
You submit them to DED and pay the license fee.
As of 2025, Dubai mainland license fees start from around AED 12,000. Costs may vary based on activity and approvals.
Step 9: Get Your License
Once DED reviews your documents and payment, you’ll receive your trade license. This means your company is now legally allowed to do business in Dubai mainland.
You can open a bank account, hire staff, and start operations.
Step 10: Apply for Visas and Labour Cards
You’ll now apply for:
- Establishment card
- Labour file
- Owner’s visa
- Employee visas (if needed)
This part can be time-consuming, especially if you don’t know the rules. Many European investors hire consultants to help with this part of the Dubai mainland company setup.
Why Most Foreigners Make Mistakes
Here’s what happens to many business owners:
- They pick the wrong license
- They skip external approvals
- They don’t check office contract rules
These small mistakes can delay setup by months. Even worse, they can lead to rejection.
Avoid this by getting expert support early.
Why Work with Neo Vision Corporate
Neo Vision Corporate has helped hundreds of clients with their Dubai mainland company setup. We don’t just handle paperwork. We explain every step in your language.
You won’t face surprise fees or delays. Everything is planned clearly.
Whether you’re a solo consultant or setting up a branch of a European business, we help you save time and avoid mistakes.
Final Words
Setting up in the Dubai mainland is a smart move. But only when done right.
When you follow the correct steps, you stay safe and save money. You also build trust with clients and government offices.
Dubai’s economy is growing fast. Don’t miss your chance because of a paperwork error.If you’re ready for a smooth Dubai mainland company setup, reach out to Neo Vision Corporate today. We’ll walk with you through every step, so you can start strong and grow faster.
